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Purchase Order Management

Turn Price Lists Into Profitable Amazon Purchase Orders

Build purchase orders, validate profitability, reconcile invoices, and dispatch inventory from one workflow.

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Purchase Orders interface showing profitability and order details
HOW IT WORKS

3 steps between a price list and a sent purchase order

Go from product selection to a sent purchase order without re-entering data.

Create a purchase order with supplier auto-fill
Why it matters

Sourcing is the hard part. Building the order shouldn't be

Manual re-entry, invoice reconciliation by hand, and no profit visibility until stock arrives. Seller Assistant removes all three.

Products pushed from Price List Analyzer into a purchase order
Price list to order

Turn sourcing decisions into purchase orders

Once you've identified products worth buying, building the order takes two clicks. Send products directly from Price List Analyzer to a new purchase order with SKU, cost, and Case Quantity already filled in. The order can store Price Type (Each or Case), Cases to Order, and sellable units based on Amazon Pack Quantity.

Order profitability

Know your profit before you order

Know whether an order is worth placing before you buy. Every line shows estimated revenue, profit, margin, and ROI using live Amazon prices and FBA fees, with totals rolled up across the entire order.

Purchase order showing per-line profitability
Invoice reconciliation review screen
Invoice reconciliation

Keep orders aligned with supplier invoices

Supplier invoices rarely match the original PO. Upload the invoice to compare quantities, costs, and new items before applying changes to the order.

What's included

Everything you need to create profitable purchase orders

Supplier details, profitability, invoices, and dispatch tools in one place.

Supplier association

Saved supplier info fills in address, warehouse, and payment terms on every new PO

Ship-to assignment

Switch the assigned warehouse or prep center from the PO header in one click

Profitability

Revenue, profit, margin, and ROI per line item, plus totals across the whole order

Live profit recalculation

Change a cost or quantity and profit recalculates across every product instantly

Cases and sellable units

Price Type Each or Case on every line. Case Quantity and Cases to Order appear when the supplier sells in cases or a line is Case-priced. Sellable units use Amazon Pack Quantity

Repeat orders

Copy any PO and reuse supplier, warehouse, and product data. Repeat orders in 2 clicks

Docs attachment

Attach PDFs, images, spreadsheets, and invoices directly to the PO. Files are classified automatically on upload

Notes

Add notes to the PO and view product-level notes from your database

SKU linking

Link existing SKUs to any item in the PO. Landed costs carry through per unit after dispatch

Workflow

Purchase Orders sits between sourcing and inventory

These tools feed products into the order and move inventory out after dispatch.

Analyze
Price List Analyzer

Select products from your shortlist and push them to a new PO. SKU and cost carry through automatically.
Source
Suppliers

Link a supplier so the ship-to address fills in and MOV and free shipping thresholds track automatically.
Source
Warehouses

Assign a prep center to the PO and dispatch inventory to prep directly from the order header.
List
Lister

List ordered products on Amazon in bulk directly from the purchase order.
Complete your workflow

Purchasing doesn't start with the order

Connect sourcing decisions, purchasing, and inventory in one workflow.

Restriction Checker

Check selling eligibility on PO items before committing to the order.

Analyze
Products Database

Source products into your pipeline and push them into purchase orders.

Source
SKUs

Link SKUs to items directly from the PO. Landed costs track per unit.

List
FBA Shipments

Track inbound shipments after your prep dispatches inventory to Amazon.

List
From the blog

How-tos and guides

Check If Your Purchase Order Is Still Profitable, with AI

Check Amazon purchase order profitability with AI. Review total investment, estimated profit, ROI, and order performance using Seller Assistant MCP.

Track Every Amazon Purchase Order with an AI Assistant

Track Amazon purchase orders with AI. Find POs, check order status, review supplier history, and access purchasing details faster with Seller Assistant MCP.

Keep Purchase Orders Updated without Busywork, Using AI

Keep Amazon purchase orders current with AI. Use Seller Assistant MCP to find existing POs, update costs and quantities, add products, and review changes through chat.

Build a Purchase Order in Seconds with an AI Chat

Create Amazon purchase orders fast with AI. Use Seller Assistant MCP to build, edit, reorder, and manage supplier POs through ChatGPT or Claude.

From Price List to Purchase Order with AI in One Chat

Price list to purchase order automation with AI helps Amazon sellers analyze supplier catalogs, select leads, create POs, and review orders.

How Warehouse Routing Powers Your Purchase Orders

Warehouse routing for Purchase Orders: Learn how Seller Assistant connects warehouses to Purchase Orders for faster purchasing and accurate fulfillment.

Frequently Asked Questions

Visit Help Center
How do I create a purchase order in Seller Assistant?
Select a supplier, set the ship-to warehouse, and add products from your price list, product database, or by ASIN. Quantities, costs, and order totals update as you build. When ready, change the status to Sent and dispatch to your prep center from the PO header.
Can I add products from Price List Analyzer directly into a PO?
Yes. Select any products from your Price List Analyzer shortlist and push them to a new purchase order in two clicks. SKU, cost, and Case Quantity carry through automatically. The order can store Price Type (Each or Case), Cases to Order, and sellable units based on Amazon Pack Quantity.
How do Cases to Order and sellable units work on a purchase order?
Each line can store Price Type (Each or Case), Case Quantity, package quantity, Cases to Order, and sellable units. When the supplier sells in cases, or any line is Case-priced, the table can show Case Quantity and Cases to Order. Cases to Order is Units to Order divided by Case Quantity. If that value is not a whole number, the line warns you and does not round it. Sellable units are Units to Order divided by Amazon Pack Quantity. When the supplier sells in cases, sellable units are Cases to Order times Case Quantity, divided by Amazon Pack Quantity. For a Case price, unit cost is the case price divided by case quantity. The profit tooltip can list every applied cost, including Misc Fee.
How does invoice import work?
Upload a supplier invoice and Seller Assistant extracts line items and costs automatically. A review screen shows new items, changed items, unchanged items, and items needing attention. You approve the changes before they are applied to the PO.
How does PO profitability work?
Seller Assistant calculates estimated revenue, profit, margin, and ROI for each item in your purchase order using current Amazon prices and FBA fees. You see profitability per item and across the entire order before you send it. The profit tooltip can list every applied cost, including Misc Fee.
Can I send a purchase order to a prep center from Seller Assistant?
Yes. Assign a warehouse to the PO and dispatch inventory to your prep center directly from the PO header — no separate tool or manual handoff needed.
Can my team access and manage purchase orders?
Yes. All POs are shared within your team, with full edit and view rights.

Ready to turn products into profitable purchase orders?

Track profit before you buy, reconcile invoices automatically, and dispatch inventory to prep from one place.

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Not sure which plan fits your sourcing workflow? Chat with our team — we're happy to help.